How Do I Credit Projects with Retainers?

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If you want to reflect a payment from a retainer and credit the project for the amount, do the following:

  1. Select Project from the navigation bar.
  2. Select a listed project to edit.
  3. Click the Billing tab and select Transactions from the drop-down list.
  4. Select New from the Action drop-down list to create a new transaction.
  5. Enter the date to apply the retainer and choose the Retainer option to make a payment from the retainer account. You are prompted to make a payment from or to the retainer account.
  6. Click From to take money from the retainer. The entire balance of the retainer displays in the Amount to Apply field. You can enter any amount less than the full amount if wanted. ArchiOffice reduces the amount left in the retainer and allow user to apply what is entered.
  1. Click the Projects button to list the projects assigned to the Billing Client.
  2. Select a Project and click Apply . This completes the applying of the amount to the project with an “RT” code signifying Retainer Transaction.
  3. Click Done. Now the funds are applied to the project.