Billing-Outstanding

See Also

 

This screen displays all invoices in the system for projects that still have a balance due (outstanding invoices).

 

 

Filters

Use the portal filters to narrow the list of outstanding invoices. Any item in the portal can be retrieved by just clicking on it.

 

Project:

Make a selection from the drop-down list to display invoices of the desired projects.

 

Client:

Make a selection from this drop-down list to display invoices linked with the specified clients.

 

Client Company:

Make a selection from the drop-down list to display invoices of the selected client's company.

 

Principal:

Make a selection from this drop-down list to display invoices linked with the specified principals.

 

Aging:

Make a selection from this drop-down to display outstanding invoices based on their aging period: 0-30, 31-60, 61-90, >90. Aging is based on the invoice date.

 

Project Leader:

Make a selection from this drop-down list to display outstanding invoices of the projects linked with the selected project leaders.

 

Department:

Make a selection from this drop-down to display outstanding invoices of this department associated with the project.

 

Invoice Method:

Displays the billing method used for the associated project (i.e., Hourly Rate, Stipulated Sum, Multiple of DSE/DPE, Percent of Construction, or Unit Cost). It can be used to filter invoices based on the desired method.

 

From-To:

Select the date range from the drop-down lists for which you want to view the draft invoices.

 

Clear Filter :

Click to reset the filter options.

 

Rows:

Select the number of rows you want to see on the grid. The options range from 15 to 500. EngineerOffice memorizes the number of rows selected by you and displays the same next time you log in.

 

Action

 

List:

Select this option to see all the invoices for all the projects in the Billing list view.

 

Email Selected Invoice:

Click to email the outstanding invoices selected on the grid to the clients. It opens the Email screen.

 

Print:

Click this option to print the selected invoices from the grid.

Grid

Date:

Date when the invoice was created.

 

Invoice Number:

Invoice number associated with the selected invoice.

 

Invoice Method:

Displays the billing method used for the associated project (i.e., Hourly Rate, Stipulated Sum, Multiple of DSE/DPE, Percent of Construction, or Unit Cost).

 

Project No.:

The number of the project or job associated with the invoice.

 

Project Name:

The name of the project associated with the invoice.

 

Client:

Displays the name of the billing client associated with the project.

 

Aging:

Displays the aging of the invoice in days.

 

Total:

The total amount invoiced.

 

Paid:

Displays the total amount paid toward the invoice.

 

Balance Due:

This displays the balance amount that the client owes for the invoice.

 

All:

Mark or unmark this check box to select or deselect all the listed invoices.

 

View Invoice:

Click a listed invoice to view it.

 

Click any column header to sort the list by information in that column.

 

Enter Payment :

An authorized user can click to enter a payment for each invoice. The Transaction Detail screen opens where you can enter payment details.

 

Number of Invoices:

This field displays the number of invoices listed in the grid.

 

Totals:

The values show the total amounts invoiced, paid, and balance due.

 

Button Panel

Help:

Opens the EngineerOffice Help in the Billing section.

 

Action

 

List:

Select this option to see all the invoices for all the projects in the Billing list view.

 

Find:

Choose this option to locate invoices matching specific criteria. The resulting Found Set displays in the List View.

 

Re-Find:

Select to return to the last Find criteria so you can modify the requests before executing the search.

 

See Also