EngineerOffice-QuickBooks Integration Settings - Account Assignment

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Use the EngineerOffice-QuickBooks Integration Settings screen to assign QuickBooks accounts for EngineerOffice activity (job codes), expense (account codes) and invoice data being transferred. You can specify which data to assign accounts using the list on the left. Various options are provided to set the default accounts.

 

 

Default Accounts

Default Accounts for Items

In the Default Accounts Section you can specify the default income account to be assigned to activity codes in EngineerOffice when they are sent to QuickBooks as service items, and expense codes in EngineerOffice when they are sent to QuickBooks as charge items; and their related invoices.

 

Default Accounts for Service Items:

Activity codes in EngineerOffice are linked to service items in QuickBooks. Every service item in QuickBooks must be assigned to an income account. The QuickBooks income account selected here will be assigned to all service items (activity codes) that were created when EngineerOffice job codes were sent to QuickBooks. By default, Other Income account is selected but you can select any other account name from the drop-down list.

 

Default Accounts for Expense Items:

Expense codes in EngineerOffice are linked to Other Charge Items in QuickBooks. Every expense item in QuickBooks must be assigned to an income account. The QuickBooks income account selected here will be assigned to all expense items that were created when EngineerOffice expense codes were sent to QuickBooks. By default, Other Income account is selected but you can select any other account name from the drop-down list.

 

Default Accounts for Summary Invoice Items

When EngineerOffice invoices are transferred to QuickBooks, by default, it transfers the actual time and expense line items and posts to their respective accounts. However, when invoice details are not transferred (see option on Invoices panel), EngineerOffice sends service items as single line item. You should specify the income account to associate with the service amount charges and expense amount charges for these summarized invoices.

 

Invoice Account for Services Invoiced:

This is the QuickBooks income account where the service total of your EngineerOffice invoices will transfer. By default, Other Income account is selected but you can select any other account name from the drop-down list.

 

Invoice Account for Expenses Invoiced:

This is the QuickBooks income account where the expense total of your EngineerOffice invoices will transfer. By default, Other Income account is selected but you can select any other account name from the drop-down list.

 

Activity Accounts

Besides the default account, you can specify an income and expense account for each EngineerOffice activity code (service item). You can select an activity (or multiple activities) from the grid and assign the desired account to it. If you leave it blank, EngineerOffice uses the default account previously specified.

 

Income Account for Services Invoiced:

The QuickBooks income account chosen here is assigned to the selected activity (or activities). By default, Other Income account is selected but you can select any other account name from the drop-down list.

 

Expense Account for Services Invoiced:

The QuickBooks expense account chosen here is assigned to the selected activity (or activities). By default, Other Income account is selected but you can select any other account name from the drop-down list.

 

Expense Item Accounts

Like activity codes, you can specify income and expense account for each EngineerOffice expense code (other charge item). You can select an expense (or multiple expenses) from the grid and assign the desired account to it. If you leave it blank, EngineerOffice uses the default account previously specified.

 

Income Account for Services Invoiced:

The QuickBooks income account chosen here is assigned to the selected expense (or expenses). By default, Other Income account is selected but you can select any other account name from the drop-down list.

 

Expense Account for Services Invoiced:

The QuickBooks expense account selected here is assigned to the selected expense (or expenses). By default, Other Income account is selected but you can select any other account name from the drop-down list.

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