BillQuick + Mobile

Why is the ability to capture and view time and expenses in the palm of your hand so important?

Because time is Foundation. It is all about time.

Waiting until you return to the office in a few hours or days virtually guarantees the recording of 'fuzzy' time. Research and abundant experience shows that professional firms lose from one hour of billable time per week for each person in the firm to one hour per day!

Busy professionals -- and we all are -- perform many tasks in a day for different projects and clients. Timesheet deadlines or simple 'I'll get to it' situations lead to hours being charged to a bigger project to ensure everything totals up to the right number. Or perhaps a timekeeper splits fuzzy hours among all the projects he remembers working on since the last time he recorded his hours. Or the hours may be dumped into Overhead and at some point bill rates will be adjusted for the fuzziness. 

Expenses with receipts are less of a problem, but like hours worked, miles driven and similar expenses can be fuzzy too.

Fuzziness results in decreased revenues and profits. Inaccurate time and expenses distorts budgets, job costs, and profit reports. In turn this skews project management decisions. It also results in adjustments to bills before they are sent to clients as well as writing off invoice amounts afterward. Write-offs tend to be larger than the value of the fuzzy hours because most firms overcompensate when their professional image is tarnished and a client relationship receives a blow.

Of course, you may never get a chance to write-off all or part of an invoice. The client may simply decide not to give your firm any future projects.

Bottom Line: In any economic climate, firms should never assume they have the profit margin for fuzziness.

How easy it is to use Web Suite Mobile?

Just take a look at the screens. You can view time and expense entries for:

• Today
• This Week
• This Month
• This Quarter
• This Year
• Last Week
• Last Month
• Last Quarter
• Last Year
• All

This makes it easy to check just the portion of your timesheet you want -- Anytime, Anywhere.

Scanning the list of entries, you can tap an icon and delete any item (if it has not already been approved for billing or has been billed). You can tap and open an entry to review and edit.

You can also add new time and expense entries. Just like in BillQuick and Web Suite, you choose the project or phase from the drop-down dynamically pulled from your company database in real-time. Same for the activity code and date. The Description carries from the Activity Code just like the desktop and browser versions. Need to add a memo to describe the work in more detail? No problem.

And with appropriate security permissions, you can also view or change the Bill Rate, Cost Rate, Billable Status, and flags like Overtime and Xtra. When you click Save, Mobile adds the time or expense record to your company database. No upload or import.

Capturing time and expenses is not time-consuming on your smart phone. When you stop for lunch or are waiting for your flight to be called, a couple minutes delivers your hours works and expenses back to the office.

Bottom Line: More frequent, more accurate and more complete time and expense information is the difference between fighting fires and sniffing for smoke. BillQuick + Mobile feeds strong, effective, timely decision-making. You can produce daily budget comparisons, do billing daily, weekly or semi-monthly, or feel confident in the real-time information that makes up the profitability and staff performance reports you review.

BillQuick + Mobile is a solid step in becoming a 21st Century professional firm. Your staff, managers and consultants can be virtual -- Anywhere, Anytime.

What's the best Smart phone for Web Suite Mobile?

Mobile has been extensively tested on the iPhone, Blackberry and Palm Treo devices. It is estimated that Mobile will work on 75% of the smart phone devices in use today. Which device you should use really depends on your preferences and communication providers in your travel area.

The best way to decide whether to use your current smart phone or purchase a new one is to try out Mobile -- live and first-hand. Using your current device or while visiting a local mobile phone store, use the link below to test drive Web Suite Mobile. (You can also click the link and check out Mobile in your web browser.)

http://207.182.249.246/ws2009/mobile/

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