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Accounts Payable

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Introducing ACCOUNTS PAYABLE

Making sure that your billing is accurate and your invoices go out on time is not the only thing you should be focused on. You also need to make informed cash management decisions about which bills to pay and when to pay them. You need to know who gives the best discounts and which vendors you buy from most often. ...Read More

BillQuick 2011 helps you track your obligations to vendors and control your cash flow. It’s also your key to paying bills, printing checks, and monitoring the distribution of your expenses.

BillQuick 2011 now gives you the ability to handle accounts payable tasks such as paying vendor bills, making deposits, writing checks, transferring funds, managing account journals and so on. Using the accounts payable features in BillQuick, historical accounts can be brought forward from your previous accounting software. It also lets you track company expenses and what you owe to vendors or others.   Minimize
Automatic Billing

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AUTOMATIC BILLING

BillQuick 2011 gives you the ability to bill any project automatically on a specified frequency. It releases the associated time and expense automatically and does the write-up and write-down as needed. ...Read More

This is where 17 years of experience goes to work for you. Truly a Set it and Forget it feature. Tell BillQuick how often you would like to bill and let its intelligence go to work for you. This sets up a new standard for what a billing software can do.   Minimize
Progress Billing

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PROGRESS BILLING

Often we are ready to bill but we may not have entered all the time and expenses yet. BillQuick 2011 allows you to bill now and link the time entry data on a later date. ...Read More

When you do so, BillQuick will automatically write-up/write-down the time entries. Go ahead and do your progress billing and reconcile the time on a later date. You are covered.  Minimize
Workflow Event Tracking

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WORKFLOW EVENT TRACKING

In BillQuick 2011, workflow has been significantly enhanced. Click on any workflow item such as time entry, expense entry, invoice, vendor bill etc. and see the full history of its submittal, approval or rejection. ...Read More

Know where your item is today and see the current status in the new workflow screen. It is all right there ready to help you smooth your firm’s workflow and boost its productivity, cash flow and profits.

In 2011, you can also choose to submit the items to the same person for billing and payroll review, or to one person for billing review and a different person for payroll.  Minimize
Customizable Custom Fields

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CUSTOMIZABLE CUSTOM FIELDS

Up until now all custom fields were simple text boxes. What if you want to use a custom field in Employee screen to store the date the employee received his or her professional license? Wouldn’t it be better if the interface of this custom field in the Employee screen would be a calendar drop-down? ...Read More

BillQuick 2011 gives you exactly that by allowing you to specify what type of interface should be associated with a custom field.

Now you have the ability to customize the layout of your custom fields.  Minimize
Employee and Vendor Snapshot

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EMPLOYEE & VENDOR SNAPSHOT

BillQuick 2011 delivers instant information for employees and consultants across any range of dates. For employees you can view a breakdown of utilization, realization and billable work. You can view each employee’s profitability for both billable and billed work. ...Read More

Employee performance snapshot includes critical indicators such as utilization rate, realization rate, billable hours and associated percentages. Simple, quick and easy – these words are overused clichés. When you see BillQuick 2011’s Consultant Accounts and Employee Performance, you will see new definitions.  Minimize
Favorites & Memorized Invoices

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FAVORITES AND MEMORIZED REPORTS

BillQuick 2011’s leap forward comes from a new feature, Favorites, and the expanded capabilities of Memorized Reports. “Favorites” lets you tag any report. One click is all it takes and your favorites are always at the top of Reports menu for easy and fast selection. ...Read More

Also, your favorites follow you everywhere. You can log into BillQuick from any computer and your favorites are there.

Memorized Reports expanded in 2011 with a powerful new feature – Report Group. No longer do you have simply a list of memorized reports, you can categorize them anyway you want.  Minimize
Report Center

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REPORT CENTER

BillQuick 2011 introduces the Report Center, a new hub for everything involving reports. The new Report Center is comprehensive and simple. With its clean user interface, you can select any report, apply filters and view a report. ...Read More

Refinements to report categories and names make it easier to find and select reports. You will love the instant preview of reports in our report center and more importantly a list of related reports.   Minimize
Email/Print Attachments

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EMAIL/PRINT ATTACHMENTS

Often we are required to attach backup information when emailing or mailing an invoice. Now when you email or print invoices, you can select linked files to include with the invoice. ...Read More

When you email the invoice, these attachments are added automatically. And when you print the invoices, BillQuick 2011 automatically prints the PDFs, graphic files, Microsoft Word and Excel, and other files.

Now clients have no excuse to hold up payment because supporting information was not provided. A huge time saver!  Minimize
Single-Click DCAA Compliance

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SINGLE-CLICK DCAA COMPLIANCE

Making sure your software is DCAA compliant required you to make sure all the settings are set correctly per the DCAA requirements. ...Read More

In BillQuick 2011, we have added a button in the Global Settings screen that will tweak BillQuick’s security automatically to make it DCAA compliant. It then password protects that setting so that no one can turn it off accidentally.  Minimize
To-Do List

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TO-DO LIST

A brand New “To-Do” module makes it easy to add tasks to the Project’s To-Do list and track the task status of each item easily. This new module makes project execution and management a simple process. ...Read More

Whether you use it to remind you of the employee’s upcoming review or simply manage a list of tasks that need to be completed on a specific project, it will definitely help you remain focused and organized.Minimize
Custom Login ID

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CUSTOM LOGIN ID

You no longer have to use your Employee ID as your login name. BillQuick 2011 allows you to specify a login ID for each employee and log in using that ID.

Rates by Classifications

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RATES BY CLASSIFICATIONS

When you negotiate fees with a client, the fee schedule typically breaks down by job classification. A Consultant can be billed at $85 an hour while a Project Manager can be billed at $150 an hour. In both scenarios you do all the work – one person wearing multiple hats. Each hat has a different rate. No problem. BillQuick handles it automatically. ...Read More

When you setup a fee schedule in BillQuick, you can choose a classification for the special rate. BillQuick intelligently compiles a default list from the titles assigned to employees. But it does not stop there. You can add any classification you want. Then when you print a project invoice, your work and that of other multi-hat employees and consultants will be grouped by classification.

It’s simple and easy.   Minimize
New Dashboard Widgets

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NEW DASHBOARD WIDGETS

Included in BillQuick 2011 are five new and powerful dashboard widgets that allow you to monitor your business metrics better. No turning page after page to find exceptions. A perfect tool to monitor the key performance indicators of your business in real-time. Try out the new Staff Effective Rate and the Staff Utilization Rate widgets.

While each new version includes over 200 new and improved features, the following chart shows the major features for each of the past four years. If you’re using an older version of BillQuick, upgrade to BillQuick 2011 to boost your productivity.

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FEATURE 2011 2010 2009 2008
Customizable Custom Fields        
Automatic Billing        
Employee and Vendor Snapshot        
Email Attachments        
Memorized Reports        
Workflow Event Tracking        
Report Center        
Single-Click DCAA Compliance        
To-Do List        
Progress Billing        
Rates by Classifications        
Custom Login ID        
GST and VAT Tracking        
Customize Invoice Layout per Project        
Budget Tracking by Groups        
Electronic Invoices        
Invoice Flagging        
Enhanced Timer Control        
Collapsible Project Lists        
New User Interface        
Pay Vendor Bills        
Write and Print Checks        
Create Bank Accounts/Make Deposits/Transfer Funds        
General Journal Entries        
Memorized Invoices (Process Invoices Automatically)        
Personal Time Off Management        
Staff Scheduling        
Project Control Hours        
Group Filters in Reports        
New Linked Files Screen        
New Submit-Approval Workflow        
Background Report Generation        
Smart Timers        
Quick Find (Search as you type)        
New Purchase Order Management        
Dynamic Groups for QuickBooks        
"Send to MYOB" Option        
Auto Complete on-the-fly        
Project Journal Improvements        
Late Fee Reinvented        
New Desert Theme        
Simple Expense Log        
Dashboard        
File Linking        
Built-in Reports Customization        
Global Spell Checker        
Cost plus Contract types        
QuickBooks GL Accounts per Project        
SMTP support for emailing Invoices        
Discrete Report Filters        
Simple Time Card        
Reviewer Screen        
Employee Control        
Vendor Bills        
Purchase Orders        
Chart of Accounts        
MS Outlook Integration        
Project Segments        
Tabbed MDI Windows        
Manual Invoice Editing        

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