Continuing our series on eliminating overheads in your firm, BillQuick’s support for mobile phones is another way to optimize processes. Because ‘time’ is the foundation of all business and project management information as well as billing and payroll, accurate, timely and complete capture of hours worked is critical. A policy of weekly or biweekly timesheets, or waiting until billing to remind timekeepers to out in their hours, raises a firm’s risk of survival in these economic times. Of course, expenses follow closely behind hours in importance.
Mobile Phone Interface
Mobile Phone capabilities changed two-fold in 2009 First, BillQuick Mobile, a separate product, was merged into Web Suite. Second, Mobile user interface was significantly improved. The result is a friendlier and easier tool for capturing time and expenses that also carries a lower cost of ownership than before.
Mobile works by using a smart phone’s built-in browser and web-connection. With the power in the palm of your hand, the moments before a client meeting or waiting for a plane can be utilized to capture time and expenses. In real-time, this is added to your company’s database.
Web Suite Mobile automatically adapts to the smaller form factor of your smart phone. Rather than full-screen navigation and data screens that are efficient on a laptop or desktop, Mobile adjusts navigation and data forms to both the smaller screen and to the type of device you have.
Web Suite Mobile works anywhere you have a communication signal. You can start a Timer on your smart phone when you enter a client’s office and turn it off when you leave. Or you might record time and expenses while waiting for your plane to leave at an airport or after a morning of running from job to job. You can add a memo to a time entry to explain an issue or add a memo to justify an expense. Using drop-down lists and quick entry in a few fields, a few minutes and a click is it takes to save the information back at the office in your BillQuick database.
You can capture time and expenses anytime, anywhere. No upload or import. No faxing of timesheets. No trying to remember what you did yesterday, last week or three weeks ago.
Equally important, this critical information is available in real-time. Project managers, principals, staff and admin can immediately produce up-to-date reports and generate bills.
In our current economic climate and when the upturn comes around again, Mobile helps eliminates overheads and optimizes the capture data-to-available information process.
Do you use Web Suite or Mobile?
Please share how you use it with other BillQuick customers.