Before you know how to set up a billing schedule in BQE Core, you’ll probably want to know when or why you would want to do this. Billing schedules allow you to define and schedule expected billings for a project over its life or just the initial period. You might do so for projects with milestone billing, wherein a project manager makes the billing decision rather than a billing manager. Architects and engineers use billing schedules based on milestones achieved while working on projects. They’re also handy for fixed contracts that are billed out at varying amounts.
Note that you can use billing schedules with Core’s automatic billing feature.
Let’s say I’m going to handle a clean up job on Mike Milan’s accounting. We’ve agreed to a total contract amount of $10,000. Let’s also say that I want to bill Mike based on 50% up front, then 25%, and 25 % each month thereafter.
This is a perfect use case for billing schedules in BQE Core.
To set up a billing schedule in BQE Core, you navigate to an engagement (also called a project or matter). From the engagement, if you don’t see the option across the top right, click the drop down, where it says, “General.” That drop down menu is contextual, based on the size of your screen.
Choose “Billing Schedule.”
From here the screen is pretty straightforward, but watch the video above for more clarity on how to set up a billing schedule in BQE Core.