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Webinar: Seven Pillars of Highly Successful AE Firms

Thursday, December 8th, 2022 | 1PM ET | 10AM PT | Register Now

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Elevate your billing and invoicing.

Don’t let a complicated project prevent you from getting paid accurately, and on time. BQE CORE’s customizable billing and invoicing lets you bill clients the correct way.

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Expedite payments and improve cash flow

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  • Track time, expenses, and billing all in one place.
  • Ensure correct invoicing with powerful fee schedules.
  • Immediately submit invoices and expense receipts to clients upon approval — then get paid with instant ePayments.
  • Spend less time invoicing with automatic billing and streamlined time and expense tracking.

Save time and money with automated invoicing

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  • Improve cash flow by automating the entire billing process.
  • Automatically create invoices based on your preferred schedule and frequency, then ensure they are received and reviewed by your client on time, every time.
  • Invoice the way you need to by customizing one of our 20 standard invoices — or have our team create a fully customized invoice template.
  • Schedule automatic invoices with variable values depending on billable time and expenses, or easily set up a schedule that runs on a specified frequency for fixed-fee contract types and retainers.

Invoice for your exact project type

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  • Simplify complex contracts by separating basic from additional services.
  • Create project schedules for expected and milestone billings, calculating the values based on fixed amounts, or total contract percentages — with the option to apply retainer balances to the invoice.
  • Easily split invoices among various parties and track payments individually — or distribute services and expenses to one or more clients based on a percentage of the total invoice.
  • Ensure that you are always invoicing the correct amount by creating a single invoice for all standard contract types, including hourly, fixed fee, cost plus, unit cost, and percentage.

Get every dollar you deserve.

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"Dashboards are an amazing quick view of an overall snapshot of what is going on. I love the ability to customize and set up multiple dashboards for Accounting, HR, Project Management, etc. The ability to fine-tune a time period is one of the best features. Time Sheets are easy to use for staff with minimal training."

Kat F-

"Going to BQE CORE was a great change for our firm. We have found that keeping our worked hours and expenses has been much easier for staff, and project management has improved. It still seems that we keep finding great new features. Worth the change."

Brian W.-

" We're a small firm that varies in size and BQE CORE allows the flexibility to expand and contract and provide our staff the tools to manage their workflow, work within budgeted fees and time allocation, and track milestones and progress of project delivery. While many simply clock in, they don't monitor their progress and CORE provides a daily snapshot of time management and meeting project schedules, while I was the principal of design can do more of that…design! "

Irving A. G-

"We previously used ArchiOffice and were looking for a software program that would give us greater visibility into how we are doing from a project perspective, and BQE CORE does this. It is really easy for staff to enter their time - either in the office or in a mobile situation - and the ability to convert timed work into a time entry is great. You can't beat a knowledgeable customer service department like BQE CORE and the fact that they are available 24/7 means that you can get answers to your questions at any time of the day or night."

Felice G-

"BQE CORE is used in the company mainly to track time spent working on projects for third-party companies so we can bill them for that time. It's easy to track time with this tool due to its simplicity; it's been a breeze to integrate it with the flow of each employee who needs to use it with minimal effort in training. BQE CORE is a great tool for big teams."

Gerardo Mares S-

"BQE CORE timekeeping platform helps us address past problems of being able to accurately account for earned revenue with no extra administrative cost. Being able to invoice out of our timekeeping platform has helped us address a lot of past issues and keep our aged A/R low. BQE CORE's direct connect API into PowerBI is a game-changer as well. We can create customized dashboards that are key to our business operation and can provide live intel to our leadership. BQE customer service support is excellent as well, anytime we have a need or an issue, BQE is quick to address the problem."

Mike C-

"We use BQE CORE for Project Management, Time & Expense tracking, Accounting and Billing, Human Resources and as a CRM Platform. Being able to input information into one platform for use across many different modules saves time and energy on our administrative staff. All of the data is tracked and displayed in efficient widgets and customizable dashboards. The customized reports are very helpful as well. You can drill down all or only what you want to see. Customer service is responsive and able to sort out issues quickly."

Lyn T-

"It is ideal for billable hours companies. It tracks progress extremely efficiently for a company that has multiple ongoing jobs concurrently, and a variety of employees who may just happen to be working on said jobs at once (or at different times during different days and weeks, month to month). This program is flawless."

Jacob H-

"We utilize BQE CORE to track hours, manage projects, and organize our work. The ease of use and access we have to monitor our utilization is amazing; the ability to compile reports from time entry memos makes project closeout a breeze. Specifically, BQE CORE is just a massive time saver and the additional widgets allow for monitoring of individual employee metrics (utilization rates, budget, etc.) which has really been an eye-opener."

Russell B-

"I utilize BQE CORE for many Accounts Payable functions. Its streamlined program makes my job so much easier. I've worked with several accounting software over my career. BQE CORE is one of my favorites. It's very easy to use, and will make things so much easier. Looking forward to more upgrades and additional modules."

Dawn S-

"I use BQE CORE weekly to enter my time, expenses and forecast. This tool makes it easy for everyone to enter their key data points for time, expense, forecasts, etc. This tool is so easy to use. It makes the process of entering time and other necessary information our company requires."

Oluseni S-

"BQE CORE is great for all-time tracking and billing tracking. The expense and travel [functions are] also very easy to navigate. The client selection is also very user-friendly, when you type in only one letter every client with that letter populates. BQE CORE offers great customer service as well, any issues, and they are solved immediately."

Basile H-

FAQ

What are the Benefits of Automatic Billing Software vs. Manual Billing?

Manual billing processes force your employees to spend their valuable time creating invoices and reports from scratch. To be blunt, this is a waste of their expertise and energy. Instead, transitioning to an automated time and billing system lets you customize your billing and invoice processes to meet your firm’s unique needs.

Streamlining your workflows with recurring invoices, invoices for multiple contract types, and percent-complete billing for phased projects helps you expedite the billing process and stay organized. Everyone’s happier when they receive their money faster and spend less time on tedious manual billing tasks.

How Can I Leverage the Billing Schedule Feature in My Billing System Software?

BQE CORE’s  Billing Schedule feature lets you define and schedule expected billing for the entire life of a project or a designated period. This feature is useful when your firm needs to issue invoices based on certain deliverables, dates, or milestones completed during one project phase.

The Billing Schedule feature in your firm’s time and billing system lets you set your invoice schedule, then harness it as a financial forecasting tool. Use the schedule’s corresponding Billing Forecast report to see what's left to bill for the remainder of the project and what has been billed on a year-to-date basis.

What is the Recurring Invoices Feature?

A billing tracking system like CORE allows you to create recurring invoices. These are a great way to streamline your billing process if you repeatedly invoice clients for the same amount at regular intervals (fixed-rate recurring invoices) or invoice the same client for different amounts (variable-rate recurring invoices).

You can set up your recurring invoices schedule to bill clients at the desired frequency using CORE. It’s easier for your firm’s accounting staff and benefits clients because they don’t have to remember to submit payments to you manually. Setting up recurring invoices is a simple, reliable way to ensure you always get paid on time and can predict your cash flow.