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BQE CORE Time & Billing Software Features

TIME TRACKING

Fast, easy, flexible and fun. CORE makes it easy to track time by providing options from daily, weekly and bi-weekly time cards to timers that can be paused and played throughout the day. Two minutes per day is all it takes.

EXPENSE TRACKING

CORE makes it effortless to track all expenses and receipts while linking them to projects for accounting and billing purposes. With the CORE Mobile app you never need to wait and suffer completing travel expenses again.

RECEIPT CAPTURE

With CORE Mobile you no longer need to save paper receipts. Snap a picture and CORE will turn it into a digital receipt while converting the information into an expense record. CORE AI can even determine the tax and expense type.

BQE CORE Time & Billing Software Features

Automatic Billing

Create invoices in CORE automatically based on your preferred schedule and frequency. Reduce cash flow headaches by ensuring invoices are prepared, reviewed, and received by your client on time, every time.

Customizable Invoice Templates

Never manually create invoices by hand again! Either customize one of our 20 standard invoices or have our team create a fully customized invoice template just for you.

Multiple Contract Types

CORE makes handling complex contracts a breeze! You can easily separate basic from additional services while creating a single invoice using any (or all) of our standard contract types: hourly, fixed fee, cost plus, unit cost, and percentage.

Recurring Invoices

Schedule automatic invoices that will vary the value depending on the billable time and expenses or easily set up a schedule that runs on a specified frequency for fixed-fee contract types and retainers.

Email Invoices with ePayments

Improve cash flow by enabling invoices and expense receipts to be submitted to clients immediately upon approval. Couple this with ePayments, and clients can pay invoices immediately, saving time and further expediting cash flow.

Billing Schedules

Create automated schedules for expected and milestone billings that calculate the values based on fixed amounts or percentages of total contract. Add the option to apply a retainer balance to the invoice for added convenience. 

Split Billing

Easily split an invoice among various parties and track payments individually. Distribute services and/or expenses to one or more clients based on a percentage of the total invoice.

Submit and Approve Workflow

Use the submit and approve workflow to route draft invoices to the right contacts for increased accountability and control. Automatically finalize invoices and have them emailed to the client upon approval.

Manage Invoices on CORE Mobile

There's no need to be at a computer to create new invoices, review existing ones and handle accounts receivable. CORE Mobile handles just about everything from anywhere.

Fully Integrated Solution - Easy Billing So You Get Paid Faster

The Future of Accounting

Reduce Time to Invoice

Imagine what you can do with 200 extra hours each year! Smart features like automatic billing, integrated with feature-rich time and expense tracking will reduce the time it takes to invoice from hours to minutes each month.

The Future of Accounting

Improve Cash Flow

Improve your cash flow with CORE's powerful invoice collection tools to easily reach clients, track notes, and take payments. When you use ePayments, your clients can pay with a click of the mouse while CORE takes care of the rest.

The Future of Accounting

Don't Leave Money on the Table

Get every dollar you deserve. CORE manages all contract types, ensuring you are always invoicing the correct amount. Standard contracts include hourly, hourly not-to-exceed, fixed fee, cost plus, unit cost, and percentage.

Recent Awards

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TOP CLOUD ACCOUNTING SOFTWARE

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CUSTOMER SATISFACTION AWARD (3X)

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CAPTERRA TOP 20

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5 STAR AWARD

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TECHNOLOGY INNOVATION AWARD

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SOFTWARE ADVICE FRONT RUNNERS

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OVERVIEW

The 360-degree, business management platform with business and artificial intelligence giving you insights into every aspect of your firm. With automation throughout the platform, you can spend more time doing what you love.

Creating Invoices in CORE

CORE includes flexible and customizable invoicing. Produce all your invoices at once using the Batch Invoice feature and bill out by percent complete or by time & expense. Create manual invoices and control every line item.

Managing Invoices in CORE

See how CORE allows you to manage open invoices, including accepting payments, editing invoice memos, modifying existing invoices, emailing invoices, approving draft invoice, processing late fees and more.

Customer Testimonials

Vickie C.

Environmental Services

5 star rating

"CORE has been a gamechanger."

"We use the Time, Billing and Project Management modules; with this, I've been able to reduce time spent on billing (and have much better analysis tools) even as our company has grown."

Laura C.

Civil Engineering

5 star rating

"It's truly changed how we operate as a business."

"Previously we were using Excel for project management, timesheets, and AR invoicing. In addition, we were using Word and Excel to generate manual invoices (then converting to PDF). Not only has the billing process been improved, but we have been able to implement Internal Financial Controls. We purchased the HR and Accounting modules a couple of months ago and are in the process of implementing our own HR templates. We are looking forward to automating the HR process. It's truly changed how we operate as a business and made us ten times more efficient in so many different ways."

Julie E.

Mechanical or Industrial Engineering

5 star rating

"CORE has given us ability to run comprehensive reports."

"CORE has saved us many hours to collect data from different sources and then bring it in our monthly invoices. The batch billing feature then allows us invoice several projects in one go. Our project structure requires us break projects in many phases and it is nice to see how these phases can be combines on one invoice in the batch screening. The ability to export reports into different formats and emailing reports out of the software has changed the way we used to do reporting."

Integrations

CORE makes data entry a thing of the past through integrations with popular software
like QuickBooks Online, Dropbox, and more.

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Many more

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FAQS

What are the Benefits of Automatic Billing Software vs. Manual Billing?
Manual billing processes force your employees to spend their valuable time creating invoices and reports from scratch. To be blunt, this is a waste of their expertise and energy. Instead, transitioning to an automated time and billing system lets you customize your billing and invoice processes to meet your firm’s unique needs.

Streamlining your workflows with recurring invoices, invoices for multiple contract types, and percent-complete billing for phased projects helps you expedite the billing process and stay organized. Everyone’s happier when they receive their money faster and spend less time on tedious manual billing tasks.
How Can I Leverage the Billing Schedule Feature in My Billing System Software?
BQE CORE’s   Billing Schedule feature lets you define and schedule expected billing for the entire life of a project or a designated period. This feature is useful when your firm needs to issue invoices based on certain deliverables, dates, or milestones completed during one project phase.

The Billing Schedule feature in your firm’s time and billing system lets you set your invoice schedule, then harness it as a financial forecasting tool. Use the schedule’s corresponding Billing Forecast report to see what's left to bill for the remainder of the project and what has been billed on a year-to-date basis.
What is the Recurring Invoices Feature?
A billing tracking system like CORE allows you to create recurring invoices. These are a great way to streamline your billing process if you repeatedly invoice clients for the same amount at regular intervals (fixed-rate recurring invoices) or invoice the same client for different amounts (variable-rate recurring invoices).

You can set up your recurring invoices schedule to bill clients at the desired frequency using CORE. It’s easier for your firm’s accounting staff and benefits clients because they don’t have to remember to submit payments to you manually. Setting up recurring invoices is a simple, reliable way to ensure you always get paid on time and can predict your cash flow.